Collecting and Using Personal Information

Sports and leisureRFSL

Concerns about sharing personal information can keep trans people from participating in sports. Personal information should only be obtained with the consent of the participant or, regarding children, with the parents' consent.

This text is primarily aimed at you who are active within sports, at a decision-making level, as a trainer or otherwise involved.

Registering for a sport usually involves submitting personal information. The submission of personal information can be problematic for trans people because of:

  • Differences between the gender you identify with and your id-documents.
  • Differences between the preferred name and the name in the id-documents.
  • Gender categories and gender-related terms on the entry form.

Organisations can make sure that the processing of information is inclusive, minimize the risk for discrimination and protect the integrity of trans people by:

  • Only asking for personal information and legal documents when it’s justified.
  • Providing the opportunity to choose a non-binary gender identity and a non-gender-specific title in the entry form.
  • Providing the opportunity to fill out your preferred name and pronoun on the entry form.
  • Storing the information in a safe way.
  • Not outing participants without their consent.
  • Making sure that the right name and pronoun are used in conversations, databases, documents, and correspondence.